Monmac installs an AI-powered lead response and 7-day follow-up system inside your existing CRM, so every inbound lead gets answered, nurtured, and handed off before it goes cold.
45-minute call · written findings · 30-day fix plan · no obligation
The problem
Across almost every team we audit, the same three problems show up. The result is simple: leads go cold before anyone actually speaks to them.
New leads wait minutes — sometimes hours — before anyone gets back to them. By then, the competitor who replied in 60 seconds is already on the phone.
Deals take seven-plus touches. Most follow-up stops at three. Every dropped sequence is a lead someone else is closing.
Leads submit at nights, weekends, and in the gaps. If the system isn't running when the team isn't, those leads are gone.
The math
A few-minute response delay, a follow-up sequence that stops on touch three, a weekend inbound nobody sees — none of it looks catastrophic in isolation. Across a month of lead volume, it's the difference between a team that hits quota and one that doesn't.
5 min
Response-time threshold above which conversion rates fall sharply
3 → 7
Follow-up touches most teams do vs. what deals actually require
≈40%
Of inbound typically arrives outside 9–6 team coverage
A Lead Leakage Audit quantifies these numbers against your actual lead flow — not averages.
The system
Built specifically for real estate teams using Follow Up Boss, KVCore, Sierra, or GHL. Configured inside the stack your team already runs — not a chatbot, not a swap of tools.
Every new lead answered within the threshold where conversion breaks down — across voice, SMS, and email, with compliance guardrails and messaging your team approves.
Multi-touch sequences across calls and text — designed around how real estate teams actually close, not generic marketing cadences.
Nights, weekends, and gaps covered without adding team headcount. Smart handoff to your agents the moment a lead is ready.
Response times, contact rate, follow-ups delivered, warm conversations. You see exactly where leads are being worked — or wasted.
Reporting
We track the exact numbers that show whether leads are being worked or wasted.
Average first response time
Measured from lead creation to first outbound.
% of leads contacted within 60s
The threshold where conversion compounds.
Leads in active follow-up
How many are still being worked — not dropped.
Warm conversations generated
Leads who actually engaged and replied.
After-hours leads recovered
Inbound outside team coverage answered + handed off.
Agent handoffs completed
Warm leads delivered to the right team member on time.
Why Monmac
Monmac was built because generic AI agencies were shipping generic systems into real estate stacks that required operator-level judgment to configure correctly. The Lead Recapture System is the result — designed inside the real workflows of agent teams, not on a whiteboard.
We don't replace your ISA or your CRM. We close the execution gaps that compound into revenue leakage over a quarter — then give your team the reporting to hold the system accountable.
Implementation
01
45-minute review of your current lead flow end-to-end. You leave with written findings and a 30-day fix plan — no obligation to implement with us.
02
Specific leakage points quantified against your own lead data. Which touchpoints are failing, where handoff breaks, and what it's costing in closable deals.
03
System configured inside your CRM and workflows over two to four weeks. Every sequence, script, and handoff rule reviewed before it ships to live leads.
04
Monthly reporting on response time, follow-up adherence, and recovered leakage. Continuous tuning against actual pipeline movement.
Honest fit check
A good fit if
Not a fit if
Common questions
An ISA is a person. The Lead Recapture System is a workflow layer — speed-to-lead triggers, multi-channel follow-up, handoff rules — that runs inside the CRM your team already uses. It doesn't replace your ISA. It closes the execution gaps a single ISA can't cover alone: after-hours response, consistency across seven-plus touches, and cold-lead reactivation.
Yes. The system installs inside whichever CRM your team runs. We've configured inside each of those stacks and work within the approval and compliance rules most brokerages require. No migrations, no additional dashboards.
Fair concern. The system doesn't rely on an obviously-robotic voice. Response cadence, phrasing, and handoff-to-human rules are all configurable to match how your team actually talks. Every sequence passes through your review before it runs on live leads.
If lead volume is the bottleneck, recapture won't change that. The audit will tell you directly whether your volume is high enough for the numbers to move — and if it isn't, we'll say so and save you the implementation call.
A Lead Leakage Audit quantifies response-time gaps, follow-up drop-offs, and after-hours misses against your actual lead counts. The deliverable includes per-lead recoverable-revenue estimates based on industry-standard conversion deltas — not aspirational numbers.
A 45-minute call. We walk through your current lead flow end-to-end — source, response, follow-up, handoff, and close tracking — identify specific leakage points, and hand you a written findings document plus a prioritized 30-day fix plan. No obligation to implement with us.
We walk through your current setup, identify gaps in response and follow-up, and show you exactly what is costing you opportunities.
Or call (510) 239-5328 if you'd rather talk first.